Going Paperless – Adapting to COVID-19 and a distributed workforce

23 April 2020

The past few weeks have seen unprecedented changes to the world around us due to COVID-19, requiring us to quickly embrace new ways of interacting with one another so that we can effectively and safely continue doing business.

Whilst acknowledging the difficult circumstances, the current climate can also be an opportunity for businesses to embrace the adoption of new technologies, ensuring they come out of this crisis in an even stronger position than before.

Go Paperless

The disruption to peoples’ lives in recent weeks has been significant, but equally, this disruption provides an opportunity to evolve the ways in which we work.

Though you may be scrambling for solutions in the short-term, transitioning to a paperless environment will help your business to become more efficient and streamlined in the long-term.

To transition to a paperless environment, you’ll need to consider:

  • How you’ll hold meetings
  • How you’ll share documents
  • How you’ll sign documents
  • How you’ll send and receive documents
  • How you’ll secure clients’ financial information
  • Electronic payment options for your business

Environmental Benefits

If COVID-19 were a cloud, then a significant reduction in our environmental impact would have to be the silver lining.

Compared with this time last year, levels of pollution in New York have reduced by nearly 50% because of measures to contain the virus[1]. The Venice canals are clear for the first time in decades and residents of Delhi are reporting blue skies for the first time in ten years.

Paper waste is a big issue in business. In fact, it makes up the largest part of non-recycled waste that offices generate[2]. Implementing a paperless environment allows us to significantly reduce our physical footprint as well as save costs on paper and printing materials.

Go Paperless Toolkit

This week Findex made available to our clients a suite of digital solutions to adapt our working arrangements to COVID-19. These tools are largely centred around staying connected and helping to phase out paper-based processes in a period where interacting with each other to handle physical documents is not recommended by major health authorities.

Get the Go Paperless Toolkit

[1] https://www.bbc.com/news/science-environment-51944780

[2] https://www.environment.nsw.gov.au/resources/business/090092-office-paper-factsheet.pdf